It is a tedious job and pretty tough for the newcomers in the sector. Giving an apt job application can do wonders for the recruit and also would give him a clear-cut edge over his competition. The recruit needs to make a perfect resume and cover letter that would fit his job and company, while also give the same dedication to his professional email application too, so today we going to give you the top 7 tips on how to write the perfect professional email for your job resume.

Many job recruiters go through thousands of emails every day and to make your email stand up to their eyes we are going to help you today with some invaluable tips.

tips to write professional email

Job Application E-mail Tips –

The following steps are essential to make your e-mail stand out from the rest.

1. Use a professional e-mail address

Always give a professional e-mail address which should be different from the e-mail address which you have made while you were a teenager. It may seem funky to add that address but you should notice that the recruitment agencies do not seem to take those seriously.

So for the best case, make a new professional Formal e-mail address like [email protected] or [email protected]

2. Be Focused and Brief

Do make sure that you get to point quickly as they do not have much time to give on you as they go through many applications every day. The first sentence of your paragraph in the body of your letter should clearly state your intentions, as in this way they will respect the fact that you mean business and clearly give time to your formal email.

Also in case you have been referred by any one of the organizations, do mention it in the e-mail.

3. Write an informative subject line

The subject line should have your name and the job position you are applying to as it would help the recruiter to filter out your e-mail from others and surprisingly in most cases it is the thing that is mostly overlooked. In case the job has a reference code does mention that too.


  • Mention the Job title, so the employer knows what position you are applying for
  • Keep it professional
  • Keep it short and crisp

What to include in the subject line:

  • Job title
  • Job Id (If there is one)
  • Your name


“Job application – Digital Marketing Manager, Job id #123456 – Asharaf Ansari”

4. Keep only a formal greeting and closure

As it is a formal e-mail for a job application, it should be as professional as possible and there is no room for a casual attitude. Using casual language may show an unprofessional attitude towards the recruiter and won’t do a world of good for your chances of getting hired.

One of the safest and most professional manners of addressing hiring managers in a job application email is “Dear Mr./Ms. Last Name.” The ending can be Regards” or “Sincerely” with the organization’s name.

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5. Include a professional electronic signature

In earlier times the job seekers would give their signature in the letters under the closing mark and in the email would do the same thing by including your e-signature in the mark. The following should be included in any electronic signature:

Your Name_____



Phone Number___

Signature (Because this adds an extra layer of professionalism to your letter.)

6. Always add the relevant attachments:

The job application you will be giving to your recruiter is as valid as the documents to prove it. So do attach the required documents for the post and would double-check them just to be sure.

Example of job application template-


Internship seeking e-mail:-


Subject: Name of Applicant – Name of Position, Job Reference Number

Dear Mr./Ms. Last Name,

I am currently in my final year at the University of British Columbia and I want to intern at your financial institution. I major in finance and I want to establish a career in banking. After reading about your company, I am very interested to work at Citibank, one of the largest investment banks in the world. I have a wish to learn from the best in the industry and give back to the organization.

recently I am pursuing BBA – majoring in finance and with a minor in management, and now want to apply my skills in a multinational bank like Citibank. I can implement the financial concepts I learned in school.

Also attached are my cover letter, resume, and transcripts for your consideration. Please take a moment to go through them to get a better picture of who I am. I would love to talk to you in more detail about interning at your company. It would give me great pleasure to hear back from you regarding my application.



Your Name


Phone Number

Email Address

Finally, to check out some of the difficult questions in interviews click this.


Hopefully, the above steps will help you in giving the best formal e-mail from yourself to the organization you are looking for a job. Also, an important factor is that you shouldn’t be repeating yourself much in the e-mail as it would seem that you are bragging about yourself to the organization.



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